This part of ISO establishes the core concepts and principles for the creation, capture and management of records. It sits at the heart of a number of. ISO defines the concepts and principles from which approaches to the creation, capture and management of records are. Information and documentation — Records management — Part 1: General.
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BS ISO Information and documentation. Records management. Concepts and principles
We thought that if the previous time lapse between editions was anything to go by, this new version could potentially remain in place up to the year Where does recordkeeping fit into this picture? Email required Address never made public. Notify me of followup comments via e-mail.
The release of the new version of the standard then raises once more the question: Leave a Reply Cancel reply The following information is needed for us to identify you and display your comment. Participatory cultures, trust technologies and decentralisation: This was a sobering thought, given the exponential rate of technological innovation that we are currently experiencing.
We saw that information and records were no longer necessarily constrained by organizational, geographic or physical limits — that new models for business were extending responsibilities for records beyond traditional organizational and 15489–1 boundaries. It defines the concepts and principles relating to:. However, for recordkeepers as a profession, it is crunch time.
ISO | Digital Curation Centre
The standard establishes core concepts and principles for the creation, capture and management of records. Information risk and governance officers Records managers Information managers IT managers Information security managers Enterprise architects Chief information officers Archivists, special librarians Knowledge management professionals Business administrators Legal advisors All individuals within organizations who are responsible for the oversight of record management and information governance practices Why should you use this standard?
As we know in Australia, done regularly, the data that this type of appraisal gathers is essential to a properly functioning program for making and managing records — in any environment. Hi Cassie, great article!
Many organizations are currently undertaking initiatives to improve information governance systems and practice across the business. Entitled Effective records managementthey give more practical advice on using the standard efficiently for management, implementation, and performance management. The Standard is not a compliance tool, and contains no auditable requirements.
The freee is complemented by ISO The standard is made up of 2 parts. Search all products by.
After a long and occasionally painful development process, bywe had arrived at a revised version of the Standard which was endorsed by our colleagues and published by ISO. Concepts and principles Status: It reviews the use of metadata to support business processes and the relationship with iwo existing metadata sets for ISO implementation.
There is a new version of the international standard for records management (ISO 15489-1:2016)
As I stress in presentations that I have delivered on the new Standard, the unfamiliarity of some of the ideas we present, and concerns about leaving behind some of our old methods can be challenging. Authentic — what the record purports to be to have been created or sent by the purported person to have been created or sent at the purported time Reliable — trusted sio which accurately reflect the business freee documented Have integrity — complete and unaltered Useable — can be located, retrieved, presented and interpreted Records system characteristics Reliability of complete, organised, accessible and protected records Integrity is 15498-1 by authority control systems Compliant with appropriate business requirements Comprehensive range of appropriate business activities reflected Systematic creation, curation and management of records.
Learning is easy when you sign up for any of our introductions to digital curation, which cover all those activities you need to consider when planning and implementing new projects. Skip to content Menu Home About. It explains how to ensure records are properly curated, easily accessible and correctly documented from creation for 1589-1 long as required.
BS ISO 15489-1:2016
Guidelines builds on the best practice framework to give more detailed recommendations for managing records, including a design and implementation framework for records systems, based on the 8 step DIRS methodology also known as DIRKS methodology.
Much of the standard remains unchanged and the British national foreword to the standard which is publicly available from the preview provides a good overview of what changed and what remained. A series of three books published by the British Standards Institute complement the standard.
We decided that rather than additionally specifying a systems design and implementation methodology in the new version, we would leave this to local or industry preferences, and would look at opportunities for other products in the ISO suite of records products to offer extra advice [v]. Instruments required for the implementation of a records management programme Classification system — 154489-1 development and use of a controlled method of classifying records Controlled vocabulary — for controlled subject access Dispositions — formal documentation concerning what records should be made, what records should be kept and how long to keep them including pre-determined criteria for disposal of records in a transparent manner Classification scheme — for access rights and restrictions.
Functionality ISO identifies how systematic management of records can ensure that an organisation, an individual or a project’s future decisions and activities can be supported through ready access to evidence of actions, tree past business activities, while facilitating compliance with any pertaining regulatory environments. The biggest change is the omission in the new standard of any prescribed methodologies that could be used to establish such a records management programme — most notably the omission of DIRKS Designing and Implementing Recordkeeping Systems which for many years has served as a useful implementation tool for many a records manager.
It is up to the information management community to promote the importance of recordkeeping in organisations for compliance, accountability, risk management and greater efficiency.
ISO is considered by many to be more easily understood, as it provides more concrete guidance on the management of records. Good records management is a fundamental element of good information governance and good business. It provides guidance on managing records of originating organizations, public or private, for internal and external clients.
It provided them with a theoretical framework for recordkeeping and also — and maybe more importantly — a means to highlight the importance of managing records in their organisations.
This is a shift away from specialised methodologies and systems towards a more holistic approach to recordkeeping that incorporates information security, information compliance and risk management.